When a project is awarded, the PI assumes responsibility for the direction and conduct of the project. While a PI generally holds a faculty rank, officers of the administration may also serve as PIs. In certain circumstances, staff members may also be so designated with the approval of the deans/supervisors.

A PI is responsibile for carrying out a sponsored project in compliance with the terms and conditions of the sponsor and the University, and for managing the funds to meet the project objectives. As the person accountable for the day to day management of a project, the PI must be aware of sponsor requirements and University policies and procedures. In addition, the PI is responsible for project compliance pertaining to conflict of interest, scientific misconduct, and, if relevant, the care and use of animals and the protection of human subjects.

The Office of Research, in conjunction with Grants and Contracts Accounting, holds regularly scheduled informational seminars for PIs. A new PI is urged to attend this training. It is also possible to schedule an individual orientation session with a member of the Office of Research or Grants and Contracts Accounting staff to review the award and discuss the procedures to be followed. Additionally, the Office of Research web page contains helpful information on post award administration, including grant policy manuals from several governmental agencies. Throughout the project period, consult the Office of Research prior to taking any action not specifically approved in the budget, including personnel hires, travel, equipment purchases, or rebudgeting.

The following is a summary of PI responsibilities:

• Manage project and project staff.
• Initiate/terminate personnel appointments.
• Monitor time and effort of project staff.
• Transfer cost sharing funds into the account.
• Monitor account statements and balances.
• Correct charges made in error to an account.
• Assure that expenditures are processed in a timely fashion and are consistent with the purpose and conditions of award.
• Request budget adjustments or changes in the scope of the project.
• Collect, maintain, and interpret research results.
• Determine authorship on papers emanating from the research.
• Ensure compliance with regulations involving human subjects, animal care, etc., including the requirement to re-submit protocols prior to expiration of approval.
• File technical reports within the specified time frame.
• Provide the Office of Research with copies of progress/final reports.